Proposal Writer

Position Summary

We are seeking a detail-oriented and strategic Proposal Writer to support the consulting group of Civix with proposal management and the coordination of formal responses to government solicitations for contracting opportunities. The agencies most commonly involved in these efforts administer programs and federal funding for disaster recovery, mitigation, preparedness, housing, community development, infrastructure, and land management. This role is responsible for researching funding opportunities, writing compelling proposals, and ensuring compliance with Requests for Proposals and solicitation requirements. The ideal candidate will have strong writing skills, impeccable organization, an understanding of how to achieve compliance with the terms and conditions of individual RFPs, and the ability to collaborate across departments.

Key Responsibilities

• Research and identify opportunities from federal, state, local, and private funding sources.
• Write, edit, and submit high-quality proposals, letters of intent, and supporting documentation.
• Collaborate with program managers and subject matter experts to gather necessary information for proposals.
• Ensure proposals align with organizational goals and meet solicitation requirements.
• Maintain a calendar of deadlines and manage timely submissions.
• Track and report on the status of proposals and awarded opportunities.
• Assist with post-award compliance, including reporting and documentation.
• Maintain accurate records in the Customer Relationship Management system (currently Hubspot).

Qualifications

• Bachelor’s degree in English, Communications, Public Administration, or related field (or equivalent experience).
• 2–4 years of experience in proposal development or grant writing.
• Public sector procurement experience.
• Strong research, writing, and editing skills with attention to detail.
• Strong working knowledge of Microsoft Office and Adobe, including formatting and graphics.
• Ability to synthesize and communicate information in visual formats.
• Familiarity with procurement management systems and databases.
• Ability to interpret and apply guidelines and requirements.
• Excellent organizational and time-management skills.